Careers

Purpose: The Fiscal Manager provides assistance to the Executive Director and  oversees the fiscal  responsibilities of the Partnership. 
Supervisor’s Name and Title: Kristy Arey, Executive Director          

Position: Fiscal Manager

 

Responsibilities:

• Assist the Executive Director with the administration of the Partnership as directed. 

• Implement continuous financial audit and control systems to monitor the flow of funds, the  adherence to the budget, the expenditures, the income, and other budgetary items.

• Confirm and review cash availability for the process of payments in a timely and regular  fashion; ensuring compliance with cost principles of NCPC and other funders.

• Monitor all budgets and individual in-house program budgets to  ensure compliance with policies and procedures, quality control and the accuracy of  financial records.

• Serve as the primary point of contact for accountants and manage periodic bidding for Multi Partnership Accounting & Contracting (MAC) services.  

• Oversee contracting documentation for each funder/vendor, ensuring contracts are in compliance, including SAMS.Gov and Solicitation License.

• Assist with development and maintenance of budgets for all Partnership activities, including Smart Start, NCPK, DCD, DHHS (AP2, HB,PREP & NCDSS), United Way, and any private grants. 

• Assist with the development of the Annual Cost Allocation Plan.

• Prepare the annual overall Partnership budget and necessary amendments and/or revisions for approval by the Executive  Director. 

• Monitor monthly spending of budgets, allocating costs of personnel, rent, utilities, etc. to  appropriate activities. 

• Prepare accounts payable and receivable information for the MAC site.

• Prepare financial information for the ED and monthly Board meetings. 

• Solicit and maintain competitive bidding documentation as required for services and  goods. 

• Prepare all journal entries and re-classes as necessary. 

• Prepare  EFT/ACH payment transactions as necessary.

• Oversee the coordination of benefits for Partnership staff.

• Complete electronic certification of monthly expenditures with NCPC and complete the  Partnership’s Expense Reports for other grant sources. 

• Review all financial reports with the Partnership Program Managers. 

• Oversee the maintenance of the Partnership’s Fixed Asset Log and asset number assignment. 

• Maintain insurance documentation, professional and service contracts for the Partnership.

• Perform banking responsibilities for Partnership, as per policies and procedures. 

• Assist with periodic updating of Policies and Procedures. 

• Perform Fiscal Monitoring and Fixed Asset Monitoring of all grantees to monitor contract  compliance, the use of grant funds and equipment inventory, as necessary. 

• Serve as staff liaison to Board Committees, as assigned.

• Perform other duties as assigned by the PFCF Executive Director. 

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Qualifications:
Associate or Bachelor’s degree in business or accounting preferred. Five years of experience in financial management and human resource services; and experience  working with nonprofits, grants and cost-allocation systems desirable.  Excellent word processing,  spreadsheet skills, secretarial skills, and bookkeeping skills. Ability to work independently.  Good written and verbal skills. Good interpersonal skills.

Knowledge, Skills and Abilities:  
Attention to detail and ability to concentrate with some interruption; and requires normal mental  capacity and adaptability. Ability to develop accurate financial reports and communicate important financial data effectively;  in-depth understanding of practices, techniques, and procedures used in nonprofit accounting;  understanding of labor and employment laws; mathematical computation and record-keeping  abilities; and computer competency using Google Suite, Excel, accounting programs and  internet usage. Organizational and supervisory skills along with the capacity to maintain effective oversight of  several projects and tasks required. Oral and written communication abilities; interpersonal skills  and ability to remain calm and pleasant under pressure and deal effectively with interruptions;  ability to establish and maintain effective working relationships with community members, staff,  board, and volunteers required. Demonstrated skills of leadership, initiative, problem-solving, and  creativity; ability to work independently and with others; ability to maintain confidentiality. 

Physical Requirements:
Ability to meet the daily duties involved with a job that may include sitting or standing for long periods, computer keyboarding, and lifting up to 25 pounds. 

Hiring Range (36 hours/week): $42,500 - $51,500 

Full Time Employee Benefits

• Health, Dental & Vision Insurance after 60 day successful employment

• Life Insurance  

• Disability  

• Retirement Program - The Partnership for Children & Families contributes 3% of annual gross  salary to a 403(b) Retirement Plan  after 1 year of employment

• Worker's Compensation  

• Vacation Leave 

• Holiday Leave (13 days per calendar year) 

• Sick Leave 

• Parental Leave (after 1 year of employment)

• Flexible Schedule/Hybrid Work Environment